CorebillBuy, receive and pay vendors
without a spreadsheet.
Keep every vendor in one profile, send purchase orders that someone approves when it matters, receive what actually arrived and pay the bill — partial payments included.
Every supplier, with everything you know about them.
A vendor profile holds tax ID, email, contacts and tags, plus the files, comments and activity your team shares. You see at a glance how much you've spent with each one.
- —Contacts, tax ID, email and tags on every vendor
- —Private files, team comments and a full activity history
- —Total spent per vendor, connected to your Expenses
- —Deleting a vendor keeps its history: past expenses stay linked
Orders that follow a clear path, with approvals when you want them.
Draft an order, send it for approval if your team needs a second pair of eyes, then mark it sent. Receive in parts as goods arrive — with Inventory turned on, each receipt adds to stock.
| Item | Ordered | Received |
|---|---|---|
| Printer paper (box) | 40 | 20 |
| Toner cartridge | 6 | 6 |
- —Statuses: Draft, Pending approval, Approved or Rejected, Sent, Partially received, Received
- —Optional approvals with the approvers you choose
- —Partial receipts — record what came in today, the rest stays pending
- —Received items add to stock in the warehouse you pick (with Inventory)
- —Attach quotes, specs or delivery notes to each order
Know what you owe, and to whom.
Register the vendor's bill from the order or on its own. Record payments as you make them and each bill moves from Open to Partial to Paid, with a PDF receipt for every payment.
| Bill | Vendor | Status | Balance |
|---|---|---|---|
| F001-2291 | Office Hub | Partial | $620.00 |
| B-0981 | CloudPrint | Open | $1,240.00 |
| INV-7714 | Packline | Paid | $0.00 |
- —Create a bill from a purchase order or by hand
- —Open, Partial and Paid statuses with the balance always visible
- —A PDF payment receipt you can download or share
- —Cash payments go straight into the open cash register session (with Cash)
"Order 20 boxes of paper from Office Hub." Drafted.
The AI Agent searches your purchase orders and bills, drafts new orders and records vendor payments — all by asking in plain language.
Questions about purchases
It's an optional module, off by default. Turn it on in Settings > Modules and Vendors comes with it. Your quotes and invoices keep working exactly the same.
No. Approvals are optional: turn them on and choose who approves. Without them, an order goes straight from draft to sent.
Yes, when the Inventory module is on. Each receipt — full or partial — adds the received quantities to the warehouse you choose.
Yes. Record each payment as you make it; the bill shows Partial until the balance reaches zero, and every payment has its own PDF receipt.
Yes. Purchase orders and bills are available in the REST API, and events like purchase_order.approved or bill.paid can trigger webhooks and automations.
Stop chasing purchases in chats and spreadsheets.
Turn on Purchases in Settings > Modules, add your first vendor and send your first order today.